EKO / For accountants and heads of accounting
How to reduce manual reconciliation across 1C, Excel and CRM
Start with one reconciliation task: define field sources, matching keys and tolerances. Automation should surface discrepancies for accountant review, rather than silently change accounting records.
A process design approach, not a ready-made product or a delivered client case.
Why reconciliation takes so much time
Details, amounts and statuses arrive from separate sources. One file uses a company name, another an identifier; dates may refer to different events. Comparing rows directly creates misleading differences. Agree the source of truth and the reporting cut-off before development.
What the audit covers
We examine exports, API access, reference data and transaction volume. Duplicates, partial payments, refunds and missing documents need explicit rules. Integration depends on the configuration and permissions; a universal ready-made connector is not assumed.
How the process could work
An export or API transfers data into the agreed workflow. Rules normalise formats and match records using stable keys. Confirmed matches are marked; ambiguous records go into an exception queue. The accountant sees original values, the discrepancy reason and review status.
Where AI helps and where rules suffice
Exact amounts, identifiers and dates use deterministic comparisons. AI may prepare data from an unstructured email or document, with the extracted result checked by a person. Postings and significant accounting changes require agreed controls.
What to prepare for a pilot
Describe one reconciliation task and provide anonymised examples from two sources: a match, a discrepancy, a duplicate and an incomplete record. Agree rules, review ownership and failure handling. Live database access is not needed for the initial conversation.
How to assess the effect
Compare preparation time, review time, manual transfers and the share of records requiring investigation on equivalent datasets. Also measure false matches and missed discrepancies. Faster processing is not a success if reconciliation quality declines.
Common questions
Can this work without direct 1C access?
Agreed exports may be sufficient. Exchange options and frequency depend on your configuration; direct access is not a prerequisite for every pilot.
Does automation replace the accountant?
No. It prepares matches and an exception queue. The accountant reviews exceptions and makes authorised decisions.
Moscow and other Russian cities
Our priority is small and medium-sized businesses in Moscow. Other target cities include Saint Petersburg, Novosibirsk, Yekaterinburg, Kazan, Nizhny Novgorod, Krasnoyarsk, Chelyabinsk, Samara, Ufa, Rostov-on-Don, Omsk, Krasnodar, Voronezh, Perm and Volgograd. Feasibility, delivery format and any on-site assessment are agreed for each task. This list does not imply offices in those cities.
Let’s examine your process
Describe your source systems, manual steps and desired result. Scope, timing and cost are agreed after the audit.
Discuss your project ↗